Summary

  • RIPE NCC’s 30 September supporting-documents notice and its mailing-list copy show 4 October as the deadline to submit proxy votes. The General Meeting page, the proxy-application page and the registration announcement show 14 October.
  • The Articles require a proxy notification two weeks before the meeting; for a meeting opening on 28 October, that is 14 October. A proxy must attend physically to cast the member’s vote and may not cast more than 1% of all possible member votes.

One meeting, two dates

The 4 October entry appears in RIPE NCC’s published timetable for the October 2026 General Meeting, not in a notice for an earlier meeting. The same 30 September announcement lists 14 October for member-proposed resolutions and publication of the final agenda. Its proxy-vote line, however, says 4 October. The copy distributed to the ncc-announce list carries the same date.

Three meeting-specific pages give a different instruction. The General Meeting landing page lists 14 October for proxy submissions. The application page repeats that date and says a member unable to attend in person or online may nominate a proxy. The registration announcement also gives 14 October and allows a third party who is neither an authorised member contact nor a director of the organisation to represent it.

The meeting is scheduled for 28–30 October, with the formal session beginning on 28 October. Article 16.3 of the RIPE NCC Articles of Association requires a proxy notification no later than two weeks before the meeting and asks for the proxy’s name and address. Counting back from 28 October points to 14 October. That makes the date on the current meeting pages consistent with the rule; it does not explain why the 30 September notice still says 4 October.

A proxy is a specific route

The proxy form identifies the member organisation and its LIR RegID, then records the proposed proxy attendee and contact details for both sides. The proxy page says the completed form may be sent by email or post. Under Articles 16.4 and 16.5, a named proxy may attend, but can exercise the member’s vote only when physically present. An employee of RIPE NCC cannot serve as the proxy. Article 16.8 caps what one proxy may cast at 1% of all possible votes of the association’s members.

Those clauses describe the formal boundary of proxy voting. They do not establish how many forms have been submitted, whether any were rejected, how many votes a particular proxy holds, or whether any member relied on the 4 October entry. The available pages also do not explain whether RIPE NCC considers that date superseded.

Sources