AFRINIC Whois Database Update Process

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Draft Policy name: AfriNIC Whois Database Update Process Unique identifier: AFPUB-2014-GEN-001-DRAFT-01 Status: New Submission Date 15 MAY 2014 Author:Jean Robert Hountomey

Furthermore, at least once a year or at the renewal of resources, AFRINIC staff should conduct a whois database information validation. 3. The Proposal AfriNIC members are committed through the RSA to maintain their data and keep it accurate. AfriNIC will then maintain accuracy of whois information through periodical database clean up or update. AfriNIC will periodically ask object owners in the Whois Database to actively check and update the accuracy of data in AfriNIC whois database.

Furthermore, at least once a year or at the renewal of resources, AFRINIC staff must conduct a whois database information validation. 3) Proposal AFRINIC members are committed through the RSA to maintain their data and keep it accurate. AFRINIC must then maintain accuracy of whois information through periodical database clean up and update. Object owners in the whois Database are required at least once a year to actively check and update the accuracy of their data in AFRINIC whois database.

3.2.1 - AfriNIC staff will ask members to confirm accuracy of their records in the Whois database in a month’s timeframe when contacted by email. 3.2.2 - After one month, AfriNIC Staff will use any communication tools at their discretion to contact those who have not answered or those whose email has bounced back. 3.2.3 - After another month of unresponsive response, the record will be marked invalid.

AFRINIC staff will ask members by email to confirm the accuracy of their records in the Whois database within thirty (30) days. Fifteen (15) days after the first contact initiation, AFRINIC staff will send a reminder email to members who have not responded, notifying them that they will enter a "Grace Period" within 15 days, should a response still not be forthcoming.

3.2.1 - AfriNIC staff will ask members to confirm accuracy of their records in the Whois database in a month’s timeframe when contacted by email. 3.2.2 - After one month, AfriNIC Staff will use any communication tools at their discretion to contact those who have not answered or those whose email has bounced back. 3.2.3 - After another month of unresponsive response, the record will be marked invalid.

For contacts whose email has bounced back for "Non Delivery", AFRINIC Staff will immediately begin attempting to reach organizations via alternative means of communication.

3.2.1 - AfriNIC staff will ask members to confirm accuracy of their records in the Whois database in a month’s timeframe when contacted by email. 3.2.2 - After one month, AfriNIC Staff will use any communication tools at their discretion to contact those who have not answered or those whose email has bounced back. 3.2.3 - After another month of unresponsive response, the record will be marked invalid.

Thirty one (31) days after the first contact initiation starts the Grace Period. The Grace period lasts thirty (30) days. During the Grace Period, AFRINIC Staff will use any communication tools at their discretion to reach points of contact for member organizations who have not confirmed the accuracy of their records.

3.2.3 - After another month of unresponsive response, the record will be marked invalid. 3.2.4 - AfriNIC may publish publicly a report about number resources with invalid POC.

3.3.3 - Record is marked invalid and the community notified. At the end of the Grace Period (61 days after the first contact initiation), AFRINIC will publish, within 24 hours, the list of non-responsive contacts and the objects associated with them. The associated objects will be marked INVALID.

3.2.4 - AfriNIC may publish publicly a report about number resources with invalid POC. 3.2.5 - One year after the first contact initiation, if the data is still not accurate and the organization has failed to respond to the call to resolve the data inconsistency, AfriNIC may claim the number resources back.

An invalid resource record that has not expired can be withdrawn from the publicly available website after the object owners (new or old) address written notification to AFRINIC confirming that the records have been updated. AFRINIC shall acknowledge the object owner notification within 72 hours of receipt, and the withdrawal of the object from the publicly available website should occur within 72 hours of such acknowledgement.

3.2.5 - One year after the first contact initiation, if the data is still not accurate and the organization has failed to respond to the call to resolve the data inconsistency, AfriNIC may claim the number resources back.

One year after the first contact initiation, if the data is still not accurate and the organization has failed to respond to the requests to resolve the data inconsistency, AFRINIC will mark the Resource EXPIRED and claim the associated number resources back. The resource will go back to AFRINIC's pool.

3.2.5 - One year after the first contact initiation, if the data is still not accurate and the organization has failed to respond to the call to resolve the data inconsistency, AfriNIC may claim the number resources back.

If the Organization contacts AFRINIC after the expiration, a new application with associated fees will be required with no guarantee that the Organization will keep the same resource. Once the resource is reclaimed, it will be removed from the publicly available website.

3.2.5 - One year after the first contact initiation, if the data is still not accurate and the organization has failed to respond to the call to resolve the data inconsistency, AfriNIC may claim the number resources back.

3.3.6. - No Refund. This current policy gives a year to an Organization to update its information in the AFRINIC Database before expiration. In case a record reaches an expiration status and is returned to AFRINIC's pool, the organization cannot claim a refund for any portion of unused fund.

3.2.1 - AfriNIC staff will ask members to confirm accuracy of their records in the Whois database in a month’s timeframe when contacted by email.

3.3.7. - Hours and timezone. For the purposes of this policy time periods specified are literal and not based on working days. Where time frames are specified in days, a day is deemed to have begun at 00:01 after the communication is received/sent. The time frame expires at 23:59 on the corresponding days. Times are based on the timezone relevant to the registered address of AFRINIC.